Question 1

What is an IT cost analysis?

Accepted Answer

A structured review of all technology spending to identify waste, inefficiencies, and savings opportunities across your entire IT landscape.

Question 2

Who is this service for?

Accepted Answer

CFOs, CTOs, IT Directors, and Managing Directors who want full visibility and control over their IT expenditure.

Question 3

Which regions do you cover?

Accepted Answer

We are based in the UK and Switzerland and work with clients across Europe, including Germany, Austria, and beyond.

Question 4

What size of company do you work with?

Accepted Answer

Mid-sized businesses to larger enterprises. If IT is a significant cost centre, we can help.

Question 5

Is this only for companies in financial trouble?

Accepted Answer

No. Many clients are profitable but want to optimise spending, free up budget for innovation, or simply understand where their money goes.

Question 6

What does the analysis cover?

Accepted Answer

Hardware, software, cloud services, licences, contracts, support agreements, telecommunications, internal resources, external providers, and project investments.

Question 7

How do you assess our IT environment?

Accepted Answer

We inventory all systems, licences, and services, then analyse actual usage versus what you are paying for.

Question 8

Do you review our IT projects?

Accepted Answer

Yes. We examine open and planned projects to identify budget conflicts, duplications, and reprioritisation opportunities.

Question 9

What is the P&L analysis?

Accepted Answer

We break down how IT costs appear in your profit and loss statement across operations, maintenance, projects, and external services.

Question 10

Do you analyse vendor contracts?

Accepted Answer

Yes. We review terms, renewal dates, pricing, and service levels, then compare them against market benchmarks.

Question 11

Do you look at cloud costs?

Accepted Answer

Yes. Cloud spending is often one of the biggest areas for savings through rightsizing, reservations, and usage optimisation.

Question 12

What about software licences?

Accepted Answer

We audit all licences to find unused seats, duplicate tools, incorrect editions, and consolidation opportunities.

Question 13

Do you examine Shadow IT?

Accepted Answer

Yes. Unofficial tools and unapproved software often create hidden costs and security risks. We identify and consolidate them.

Question 14

Can you benchmark our IT spending?

Accepted Answer

Yes. We compare your IT costs, contracts, and resource allocation against industry benchmarks and market standards. This shows you where you stand relative to peers and highlights areas where you may be overpaying or underinvesting.

Question 15

How do you handle data protection?

Accepted Answer

All information is treated confidentially and handled in accordance with GDPR and Swiss data protection requirements.

Question 16

Can you negotiate with vendors on our behalf?

Accepted Answer

Yes. We negotiate directly with your vendors to secure better pricing, terms, and conditions.

Question 17

Which vendors do you negotiate with?

Accepted Answer

Software providers, cloud platforms, telecommunications companies, managed service providers, and support contract holders.

Question 18

What results can you achieve?

Accepted Answer

We typically secure improved pricing, extended payment terms, reduced minimums, or additional services at no extra cost.

Question 19

Do we need to be present during negotiations?

Accepted Answer

Not necessarily. We can represent you fully or work alongside your team, depending on your preference.

Question 20

What if we have long-term contracts?

Accepted Answer

We review exit clauses, renegotiation windows, and benchmark current terms to prepare for the next renewal cycle.

Question 21

What savings can we expect?

Accepted Answer

Typical savings range from 10 to 25 percent, depending on your current setup and contract landscape.

Question 22

Where do the biggest savings usually come from?

Accepted Answer

SaaS licences, cloud costs, support contracts, telecommunications, and vendor renegotiations.

Question 23

How quickly can we see results?

Accepted Answer

Many clients realise savings within 60 to 90 days. Quick wins are often identified in the first two weeks.

Question 24

Are the savings one-time or recurring?

Accepted Answer

Most savings are recurring, reducing your annual IT spend on an ongoing basis.

Question 25

Do you guarantee savings?

Accepted Answer

We do not make guarantees without first understanding your situation, but we have consistently delivered measurable results for our clients.

Question 26

How long does the analysis take?

Accepted Answer

Typically two to four weeks for the initial assessment, depending on complexity.

Question 27

What do we need to provide?

Accepted Answer

Licence inventories, cloud billing reports, vendor contracts, IT budgets, and project overviews. We handle the analysis.

Question 28

How much effort is required from our team?

Accepted Answer

Minimal. We do the heavy lifting. Your team provides access to data and answers clarifying questions.

Question 29

Do you work on-site or remotely?

Accepted Answer

Both. Most of the analysis is done remotely, with on-site workshops if needed.

Question 30

Who do we work with during the engagement?

Accepted Answer

A dedicated consultant who understands your environment and serves as your single point of contact.

Question 31

How do you present the findings?

Accepted Answer

You receive a clear report with prioritised recommendations, estimated savings, and an actionable roadmap.

Question 32

Is there a cost for the initial consultation?

Accepted Answer

No. We offer a complimentary 45-minute consultation to discuss your situation and identify potential opportunities.

Question 33

How is the service priced?

Accepted Answer

Pricing depends on scope and complexity. We provide a clear proposal after the initial consultation.

Question 34

Can you work on a success-based model?

Accepted Answer

In some cases, yes. We can discuss performance-linked arrangements depending on the engagement.

Question 35

How do we get started?

Accepted Answer

Contact us at info@petatec.uk to arrange your free consultation. We take it from there.

IT Cost Analysis Questions

General

Scope and Process

Vendor Negotiation

Savings and Results

Engagement and Practicalities

Costs and Getting Started