# Petatec — Enterprise IT Cost Optimisation > Petatec helps organisations cut 20–35 % from IT budgets through data-driven analysis, vendor negotiation, and licence optimisation — without reducing capability. ## Company Snapshot | Detail | Value | |--------|-------| | Legal entities | Petatec Ltd (UK), Petatec GmbH (Switzerland) | | Headquarters | Watford, UK & Altendorf, Switzerland | | Founded | 2023 | | Focus | IT cost optimisation for mid-market and enterprise | | Markets served | UK, Germany, Austria, Switzerland, Belgium, Netherlands, France, Turkey | | Languages | English, German, French, Dutch, Turkish | | Website | https://itcostsaving.info | ## Contact - **UK:** info@petatec.uk | +44 (0)20 8050 1189 - **Switzerland:** info@petatec-schweiz.ch | +41 (0)43 888 07 30 - **Free consultation:** 45 minutes, no obligation — email info@petatec.uk ## Service Tiers ### 1. Assessment (fixed fee, ~30 days) Full IT estate audit covering software licences, cloud spend, vendor contracts, infrastructure, support agreements, and telecoms. Deliverables: savings report with monetary values, risk assessment, prioritised roadmap. ### 2. Optimisation (fixed fee, gain-share, or T&M, 3–6 months) Everything in Assessment plus hands-on implementation: vendor renegotiation, licence true-ups, cloud right-sizing, contract restructuring. Gain-share option means you pay only when savings are delivered. ### 3. Enterprise (annual contract, custom scope) Ongoing cost management with continuous monitoring, quarterly reviews, real-time alerting, and a dedicated optimisation team. ## Core Capabilities - **IT Cost Analysis** — comprehensive spend review across all technology categories - **Software Asset Management (SAM)** — licence inventory, compliance, optimisation (typically recovers 20–40 % of software spend) - **FinOps / Cloud Cost Optimisation** — AWS, Azure, Google Cloud right-sizing, reserved capacity, governance (typically 25–35 % reduction) - **Application Rationalisation** — portfolio assessment, consolidation, retirement roadmap (typically 15–30 % application cost savings) - **Vendor Negotiation** — independent representation across Microsoft, Oracle, SAP, VMware, Cisco, ServiceNow, Salesforce, and others (typically 15–40 % contract value reduction) - **Microsoft Licensing** — M365, Azure, Windows Server, SQL Server, Dynamics 365 review, audit preparation, EA renewal negotiation ## Key Pages **English (default):** - Homepage: https://itcostsaving.info/ - Services: https://itcostsaving.info/services - FAQ: https://itcostsaving.info/faq - Privacy: https://itcostsaving.info/privacy - Terms: https://itcostsaving.info/terms - Impressum: https://itcostsaving.info/impressum **German:** https://itcostsaving.info/de/ | /de/services | /de/faq | /de/privacy | /de/terms | /de/impressum **French:** https://itcostsaving.info/fr/ | /fr/services | /fr/faq | /fr/privacy | /fr/terms | /fr/impressum **Dutch:** https://itcostsaving.info/nl/ | /nl/services | /nl/faq | /nl/privacy | /nl/terms | /nl/impressum **Turkish:** https://itcostsaving.info/tr/ | /tr/services | /tr/faq | /tr/privacy | /tr/terms | /tr/impressum --- ## Frequently Asked Questions ### IT Cost Optimisation Fundamentals **What is IT cost optimisation and how does it work?** IT cost optimisation is a structured, data-driven process of analysing an organisation's entire technology spend to identify waste, inefficiencies, and opportunities for savings — without compromising performance or business capability. The process begins with a comprehensive discovery phase covering every IT contract, software licence, cloud subscription, infrastructure component, and service agreement. Common findings include unused software licences (organisations typically waste 25–35 % of software spend), over-provisioned cloud resources, redundant tools, and unfavourable contract terms. The outcome is a prioritised roadmap categorised by effort, risk, and impact. At Petatec, assessments typically identify 20–35 % savings potential. **How much can my organisation realistically save on IT costs?** Organisations typically save between 20 % and 35 % of total IT spend. The largest savings come from software licensing (25–40 % over-licensing is common), cloud infrastructure (30–45 % waste according to industry benchmarks), and vendor contracts (auto-renewed without renegotiation). Beyond direct savings, optimisation reduces complexity, improves security posture, and aligns IT investment with business outcomes. The initial assessment typically pays for itself within 30 days. **How does IT cost optimisation differ from just cutting the IT budget?** Budget cutting is a top-down mandate applied without detailed analysis, often leading to deferred maintenance, reduced service quality, and technical debt. IT cost optimisation is bottom-up and data-driven — it finds genuine waste while protecting services that matter. The goal is not to spend less on IT, but to spend better. Proper optimisation delivers a leaner, more efficient IT operation, not a degraded one. **What is the difference between CapEx and OpEx in IT, and how does optimisation affect both?** CapEx covers upfront investments in owned IT assets (servers, perpetual licences), depreciated over time. OpEx covers ongoing costs (SaaS subscriptions, cloud services, managed services). The shift to OpEx has accelerated with cloud adoption, creating the "death by a thousand subscriptions" problem. Optimisation addresses both: extending asset lifecycles on the CapEx side, and reviewing every subscription for value on the OpEx side. ### Services & Specialisms **What is included in an IT cost analysis assessment?** A Petatec assessment examines every category of technology spend within 30 days. Coverage includes software licensing (on-premises and SaaS against usage data), cloud infrastructure (AWS, Azure, Google Cloud utilisation), vendor contracts (pricing competitiveness, auto-renewal risks), infrastructure and hosting, IT service agreements, and telecommunications. Deliverables: detailed savings report with monetary values, risk assessment, and prioritised implementation roadmap. **What is Software Asset Management (SAM) and why does it matter?** SAM systematically tracks, manages, and optimises software licences and subscriptions. It matters because software licensing is one of the most complex and expensive IT areas. Without active management, organisations accumulate licence sprawl. SAM is also critical for compliance — vendor audits (Microsoft, Oracle, SAP, VMware) can result in penalties two to three times the licence cost. Petatec SAM engagements typically recover 20–40 % of annual software spend. **What is FinOps and how does it reduce cloud costs?** FinOps brings together finance, technology, and business teams to manage cloud spending through visibility, optimisation, and governance. Common issues include oversized VMs at 10–20 % utilisation, dev/test environments running 24/7, orphaned storage, and lack of reserved instance adoption. Organisations implementing FinOps typically achieve 25–35 % cloud cost reduction in the first quarter. **What is application rationalisation and when is it needed?** Application rationalisation evaluates every application in an IT estate to decide whether to keep, consolidate, migrate, or retire it. Industry research suggests 30–50 % of enterprise applications are redundant or rarely used. The process maps applications to business capabilities, assesses usage and technical health, and produces a rationalisation roadmap. Typical savings: 15–30 % of application-related costs. **Do you help with Microsoft licensing specifically?** Yes — this is a core specialism. Microsoft's portfolio spans hundreds of SKUs across M365, Azure, Windows Server, SQL Server, Dynamics 365, and Power Platform. Common issues include E5 licences where E3 would suffice, SQL Server Enterprise where Standard meets requirements, unused Software Assurance, oversized Azure VMs, and duplicate purchases. Particularly valuable ahead of Enterprise Agreement renewals. ### Engagement & Process **How long does an IT cost optimisation project take?** Initial assessment: 2–4 weeks. Quick wins (unused SaaS, cloud right-sizing): within 30 days. Medium-term initiatives (vendor renegotiation, licence true-ups): 2–6 months. Strategic transformation (cloud migration, application rationalisation): 6–12 months. Most clients see measurable ROI within the first 30 days. **What data do you need from us to start an assessment?** Software licence inventory, cloud billing data (3–6 months), IT contract register, infrastructure scan data (if available), and organisation chart. If some data is not readily available, we help gather and organise it, including deploying lightweight agentless scanning tools. All data handled under strict NDA. **How do you ensure data security during the engagement?** NDA signed before any data exchange, encrypted transfer (TLS 1.2+), encrypted storage in UK or Switzerland, need-to-know access limited to named consultants, all data deleted or returned on completion. Compliant with GDPR, UK Data Protection Act 2018, and Swiss FADP. We do not require access to production environments or personally identifiable information. **How do you handle vendor negotiations on our behalf?** We analyse contracts, benchmark against market rates, identify leverage points, and negotiate as your independent representative — not as a reseller or broker. No hidden commissions. We handle all major vendors including Microsoft, Oracle, SAP, VMware (Broadcom), AWS, Cisco, ServiceNow, and Salesforce. Common outcomes: 15–40 % contract value reduction, elimination of unused services, improved terms and SLAs. ### Pricing, Industries & International **What is your pricing model?** Three models: Assessment (fixed fee, 30 days), Optimisation (fixed fee, T&M, or gain-share), Enterprise (annual, custom). The gain-share model means you pay nothing unless measurable savings are delivered. **What industries do you serve?** Financial services, manufacturing, professional services, healthcare, retail/e-commerce, and public sector. Our approach is vendor-neutral and technology-agnostic. **Can you help with IT costs in multi-country environments?** Yes — this is a strength. We serve clients across UK, Germany, Austria, Switzerland, Belgium, the Netherlands, and Turkey. Our team is fluent in English, German, French, and other European languages. We handle cross-border complexity including regional licensing rules, multi-cloud billing, data sovereignty requirements, and vendor consolidation across countries. --- ## Legal Entities **Petatec Ltd** 13 Sotheron Road, Watford, WD17 2QB, United Kingdom Company Number: 14778427 | VAT: GB-461.797.358 **Petatec GmbH** Mülibach 4, CH-8852 Altendorf, Switzerland Commercial Register: CH-130.4.008.345-7 | VAT: CHE-109.905.913 --- For more information, visit https://itcostsaving.info or contact info@petatec.uk